What happens to company passwords when an employee leaves?

Start with the process, not the software

List the business accounts your team depends on, who needs each one and where the current password is stored. This creates a useful baseline without making unsupported assumptions about technology.

Give access according to real responsibilities

Organise credentials by team or function. Give each person access to what they need, and review that access when roles change. A central record is easier to manage than copies across chats and spreadsheets.

Make offboarding part of normal operations

When someone leaves, remove their vault access and review the credentials connected to their work. Record who owns the process so it is not missed during a busy transition.

Questions to ask

• Who owns each shared login?
• Can access be assigned by person or team?
• What happens when a user leaves?
• Which security details are verified?
• What does the monthly price include?

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